Process requirements refer to a documented statement of needs a business organization intends to satisfy by identifying methodologies, approaches and techniques to be applied to producing a certain outcome (product or service) that materializes or realizes the initially stated needs. Process requirements establish rules and standards for planning and performing activities (workflows, processes, procedures, tasks).
Determining requirements for a process means stepping through the following sequence of tasks:
- Gathering – the first task is to determine and collect initial needs and expectations of customers.
- Analyzing – the second task is to review gathered data and ensure it is clear, complete, unambiguous, and consistent.
- Recording – the final task is to create a requirements specification document and submit it to customers for validation.
In terms of project management, process requirements refer to one of the four types of project requirements. Along with business, product and resource requirements, process requirements serve as a foundation for eliciting, analyzing, specifying and validating needs and expectations of project stakeholders.