Project Preliminary Report is a formal document that describes specific activities, events, occurrences, or subjects of a project to explain progress of the project up to a certain point in time (but not later than completion time). This document is presented and communicated at project status meetings to explain what goals, deliverables and results are produced and what activities are still in progress. The document serves as the basis for developing the final project report.
A typical preliminary report for projects highlights the following data:
- Problem/need: A clear description of the problem or need the project aims to handle.
- Proposed solution: a brief description of how to address the problem/need.
- Work effort: An analysis summary of work relevant to the project.
- Status: current state of project work, including activities completed and unfinished.
- Evaluation: an analysis and assessment of project work by specific criteria such as cost-effectiveness, feasibility, manageability, performance, others.
- Schedule: a timeline with specific milestones and events related to project work.