Project Proposal is a document that is directed towards a potential project sponsor to convince this person or a committee of responsible organization representatives to accept your proposition about providing them with some desired services, creating some products interesting to them, or resolving some of their problems in exchange for their time, money and/or other required resources. Usually, this project proposal document is drafted in a response to a Request for Proposal (RFP) issued by a prospective client (this can be done within a project bidding process).
A project proposal embraces the following points:
- Specific objectives of proposed project – based upon problems or needs stated in RPF;
- Technical methods, solutions and approaches used to solve the problem or deliver products;
- Anticipated results of the project – vision of how the situation will change after the project;
- Costs, resources and efforts that the project involves to be accomplished in time;
- Justification of selected methods and adequateness of the costs required to benefits promised;
- Reasons why the sponsor should accept your proposition (why you believe it is the best one);