Project Protocol is a documented inventory of basic parameters (goals, deliverables and benefits) that a project is supposed to combine in order to ensure success of the project. It stipulates scope of project work and agrees upon standards of managing activities and processes throughout the project lifecycle.
The protocol of a conventional project includes the following three components:
- General: a set of written rules and guidelines that are peculiar to the project and should be followed by all parties (stakeholders) involved in the project.
- Development: a set of goals, deliverables and benefits that the project needs to accomplish upon successful completion.
- Standards: a set of agreed and shared standards or requirements of managing project activities by any individual or organization involved, without any adjustments or modifications.
Project protocol is usually developed, discussed and approved before a project is launched, at the kick-off meeting during the initiation phase. Its purpose is to provide meeting participants with critical information about project goals, deliverables and benefits to be produced and obtained upon successful project completion.