Project Tracking Report is a formal document summarizing a situation as of a stated period within the project life-cycle to communicate project status to people (stakeholders) having an interest in or affected by the project. The report includes status information about the constraints of time, cost, risk and quality. It is used to track projects against the constraints and make a decision on how to manage project changes.
A typical project tracking report includes the following key sections:
- Summary. The Summary section outlines the project title, sponsor, project manager, delivery team, and key phases of the project life-cycle.
- Contact information. This section includes names, addresses and phone numbers of the project participants mentioned in Summary.
- Overview. The Overview section is divided into two parts. The first part describes what the sponsor wants to see upon project completion. It includes deliverables, budget consumption, and schedules. The other part shows actual information about the project.
- Budget. It proves how the project progresses against budget. The section shows whether available financial resources are sufficient for completing the project as planned.
- Schedule status. The section outlines current status of the project in terms of time consumed and time remaining. Actual Progress, Planned Tasks, Milestones, and Alerts are the key data describing schedule status.
- Issues/Risks. This section shows how identified risks and issues are managed. It is a spreadsheet with a tab of issues and a tab of risks. Such a spreadsheet lets track status of open risks/issues.
- Quality. This section reports on current quality issues and helps determine whether the project is performed according to initial quality expectations.