Schedule Documentation is defined as a collection of various documents and papers supporting a given schedule. It can be also regarded as a process of recording facts about ongoing events occurring in the schedule, so that the information won’t be lost and can be used to keep the schedule current and up-to-date.
As a set of documents, schedule documentation includes various papers that provide include information in text and graph forms. As a process, it includes certain procedures to keep track of any changes made to the schedule, its parts or any supplementary documents.
Documentation for a schedule is managed under a set of steps which are producing, storing, controlling, and tracking schedule-related documents in a workgroup environment. There are many tools and methods to manage schedule documentation. However, as most organizations apply computer and information technologies to their paper-based systems, schedules and related documentation are stored and managed in centralized databases which are easily assessable by authorized employees.
Typical document management software lets address the following issues when dealing with schedule documentation:
- Creation (how to develop a schedule, in what format)
- Metadata (the structure of schedule documents and permissions)
- Organization (how documents are organized)
- Distribution (how documents and schedules are shared and distributed among employees)
- Security (how schedules are protected from unauthorized access)