Schedule Sharing is a procedure of making the whole schedule or certain portion(s) available for accessing and viewing by employees assigned to and supervising the schedule. It means employees are supposed to use the schedule jointly with each other for the purpose of monitoring personal and group assignments and contributing to the overall schedule implementation.
Sharing a schedule means distributing the schedule content among assigned employees and supervisors in order to apply collaborative efforts to schedule implementation. There are several reasons for scheduling schedules. These reasons are:
- An individual schedule can’t be done by the assigned worker. It means there’s a lack of time, skills, knowledge or other resources required for the worker to do the schedule. Hence, the schedule is shared in order to allocate more human and time resources.
- A schedule is supposed to be done by a group of workers. For example, a project schedule involves the team in performing scheduled events and activities in a collaborative manner.
- There’s a need to supervise a schedule. It means senior management wants to monitor and control performance of the schedule. Then the sharing procedure serves as a way to let supervisors access and view the schedule content.
- Lessons learned. When some schedule is successfully completed, it can be distributed among employees to show them how it is supposed to do other schedules.