Scheduled Routine is a prescribed course of action or a set of typical procedures rigidly adhered to some schedule that defines a desired amount of work an assigned employee(s) is expected to do within a predefined period of time. It specifies official duties and tasks to be regularly performed by the employee(s), according to the schedule.
Scheduled routine is best used in planning regular work and typical procedures. For example, in computer maintenance it specifies common procedures an administrator needs to follow up to maintain office computers regularly, according to a maintenance schedule. Or another example: a project manager can schedule routine work to give team members instructions that explain what regular and typical tasks they should do every day throughout the project course.
Work templates are usually used to define scheduled routine and instructions. A typical template of scheduled routine includes the following items:
- Assignment: names of employees assigned to routine work.
- Tasks: a detailed description of work to be done by assigned employees.
- Time period: an amount of working hours available for employees to do their routine tasks.
- Supervisor: a person who supervises assigned employees and makes sure routine tasks are done according to the schedule.