Task Reports are necessary for project management to capture status of progress made over the tasks previously handed out to performers. Since tasks can be considered as smaller parts of greater projects, task reports should comprise a set of information which makes it possible for managers to qualify a level of performance on each task, and then to convert and summarize this information in a high-level picture of the overall project progress.
Task Report can comprise the following parameters:
- Time (the time when the task was actually completed against the pre-planned due date);
- Costs (how the real expenses on the task fit the pre-planned task’s budget);
- Resources (amounts of materials and utilities consumed);
- Issues (notes on problems, lessons leant and other observations);
- Objectives (checklist on key objectives completed or missed);
Task Reports can be created with a help of templates which outline the necessary scope of data to be inputted by task performers (or their managers) to characterize the progress done at the task up to certain date. These reports can be communicated to upper management electronically or on a paper. Task reports can be collected with certain regularity during the task execution, and once a task is complete a final task report should be composed to sum up the work done, issues resolved, and goals reached (in some cases along with lessons leant and other observations noted). Task Report needs to be verified by the immediate supervisor of a task before this report goes up to a senior managerial level for further analysis.