What is Task Workflow?
Task Workflow is an abstract that describes a sequence of coherent steps, operations or conditions that all together make up a complex effort at accomplishing certain work or product. These steps go one-by-one, so no steps can be missed or performed in parallel. Workflows are effective to describe permanent working processes at some perpetual or typical tasks. Such regular flows of operations can describe routine work of sole workers, groups, organizations, equipment, or other complicated entities. As a synonym of task workflow we can use the term “action plan”.
Using well-designed workflows is a normal practice when an organization wants to minimize errors harming results and quality on different business processes. A task workflow can be characterized by the following four traits:
- It is gradual: a step-by-step work, can be managed by checklists;
- It is optimal: the best possible way to accomplish certain job;
- It is predictable: a well-studied work executed in a controlled environment;
- It is measurable: state of work progress can be quickly and precisely captured;
Purposes of using task workflows are:
- A higher effectiveness of employees who make much less errors due to definite actions;
- Routine tasks are done better and faster on regular basis (with stable costs and quality);
- Less stressful pressure on employees who can be trained to follow clear workflows;
- Employees suffer less from task saturation, being able to handle several tasks concurrently;