MS Outlook project management is an area where a plenty of independent software companies earn their “bread”, because the standard set of instruments for project management in Outlook is quite insufficient, so these external developers design and supply different programs-additions (plugins and add-ons) to extend the initial project management office functionality with some out-of-the-box tools, such as feature of assigning responsibility & ownership on different project components, budget management and building project progress reports. Some of these additions may work as external Outlook templates and forms that derive certain information from the database to build up a report that consolidates different types of data (which cannot be consolidated by the original means of MS Outlook), while other additions need to be built-in to its main interface as additional toolbars. While MS Outlook is not ideal for project management, all its supportive programs are sold at particular prices, and need special tutorials to be installed and used, and sometimes the most complicated tools may even require some Outlook trainings for the staff. But there are some alternatives to MS Outlook, which have advantages over this popular solution, for example VIP Task Manager that is designed for multiuser access and collaboration (it provides inbuilt collaboration capability that is lacking in MS Outlook by default).
VIP Task Manager is an alternative to using MS Outlook, as its basic features include client-server setup to establish real-time collaboration. Pricing of this tool is more affordable than MS Outlook’s one, and it allows you to schedule and track business or professional activities in real-time regime for planning, controlling and analyzing your time and tasks on the projects of different kinds.
To plan and analyze your projects – do the following:
- start your project planning software;
- map out project tasks on Task Tree;
- prioritize your tasks on Task List;
- plan tasks terms of time, costs, assignments, etc;
- control performance parameters;