Event planner guide is special chart that helps in planning certain kind of events; this document can be used by professional event organizers (planners), as well as by private persons. Actually, usual event planning checklist can be called the event planner guide, because it tells how to organize certain event, for example Christmas, St. Patrick’s Day, Independence Day etc. Event jobs are not an easy challenge, because usually organizer has to find the winning balance between good quality and limited budget. The goals include making entrusted event cheerful, memorable, and at the same time matching certain client requirements. If to speak about common events like corporate birthdays, conferences etc. there is a number of proven methods and schemas on how to organize such events, but if to speak about some special events like national or religious events – you cannot do it without qualified tips on all event specificity and details. To facilitate work of event organizers, there is special software to work with guides.
Examples of software:
VIP Task Manager is client-server software that can help professional event planners and organizers to plan and schedule tasks and appointments through using different adjustable interface modes along with giving you instruments to share these tasks. This effective tool ensures real time controlling of performance of your event organizing workgroup in order to identify project evolution, costs and team efficiency.
VIP Organizer can work as individual guide allowing you to get a dynamic list of appointments and tasks to set their categories, priorities, due dates, notes and to manage workforce checklists.
To ensure the best practice of event organization according to event planner guides – do the following:
- start your event management software
- plan your meetings, tasks and appointments
- set target dates, priorities, reminders etc.
- assign tasks to teammates, control their work