There are several different methods to represent (visualize) the task work plans, for example WBS (work breakdown structure) which is a graphical manner to represent a task work (required to be done) as a multi-level tree-like map of interrelated activities to process throughout. Also, another effective way is to use calendar-like chronological charts (tasking timelines) to depict how the task work flows along with durational scale. In such a way, task work area (map of “work breakdown”) can be organized and managed in a different manner: from plain models showing order of activities and sub-activities to more complicated solutions that consolidate several matters at once (ex: a timeline associates essential steps of task’s workflow with calendar’s timescale to know when each of these activities should be started and finished). It is necessary to appoint appropriate task work packages to proper organizational executives who fully recognize their roles and understand what operational areas they stand for. To manage (plan, report and control) a task work order we can use special software products, like one represented below:
VIP Task Manager is designed for task-oriented team management and you can use its Task Tree mode to categorize your tasks according to stages of your project (to create WBS).
To assign project tasks to the team – do the following:
- start your project planning software;
- set a suitable layout of task groups on Task Tree mode to represent different work stages;
- prioritize your tasks, set their order and schedule them in terms of costs, time, etc;
- assign tasks to performers and control execution in real-time regime;