To deploy a new project and start the first project phase (Initiation Phase), often a project management deployment plan is used. Such a plan is a documented guide that includes information about project tasks, assignments, timescale, deliverables, schedules, planned costs, etc. It is used to formally state project management deployment procedures and activities. During the project kick-off meeting (the first project meeting) a project manager can use a project management deployment plan template to present the project to key stakeholders and discuss key points.
Typically, a project management deployment template has the following items:
- Key goals and project priorities.
- Project requirements and stakeholders’ expectations.
- A list of project tasks.
- Schedules with details on start date, due dates and deadlines.
- A list of roles and resource assignments.
- Milestones and checkpoints.
- Budget sheet and cost estimates.
- Notes and records.
- Expected deliverables and project outcome.
To manage deployment jobs and tasks you can use PM software. VIP Task Manager is an example of such software. VIP Task Manager allows using templates, todo lists and schedules to plan PM deployment.
- VIP Task Manager features Task Tree view, Task List view and Calendar view which help plan and manage project management deployment.
- In Task Tree view, use groups and sub-groups to make a template for your deployment plan.
- In Task List view, use tasks to create prioritized to-do lists with due dates.
- Go Calendar view to schedule your PM procedures and create event lists for your project.