Most project management methodologies (PMBOK, Prince2) outline five key project management phases, such as Initiation, Planning, Execution, Monitoring & Control, and Closure. These basic phases create a methodological foundation for managing projects. Often the phases are related to a phase model that determines the key steps to be taken to initiate, plan, execute, control and close project activities. Let’s briefly review each of the phases.
- Initiation – the key activity of this phase is to create the project charter.
- Planning – this phase is about creating the plan as well as subsidiary plans for managing costs, time, risks, changes, quality, etc.
- Execution – this phase is intended for implementing project activities following the plans.
- Monitoring & Control – the phase focuses on identifying issues and changes of the project and implementing solutions to mitigate the risk of failure.
- Closure – this final phase is intended for closing project activities and providing customer with desired deliverables.
These short definitions will help you with starting new projects. VIP Task Manager is likely to be your software of choice that allows managing the phases and deliverables as well. VIP Task Manager is a multi-user project management solution for team collaboration.
- Start VIP Task Manager and use Database Wizard to create a new database for your project.
- Log in your database and go to Task Tree view to plan the project.
- Use groups to break the project down into the project management phases.
- Go to Task List view to add tasks to each of the phases.
- Use Priorities to plan tasks and make elements of your model prioritized.
- Use Charts panel to monitor project progress and build diagrams.