Project organizer definition: it is a special type of different office tools (including office stationery and technologies) that assist you on keeping your project-related information, documents, tasks and other matters properly organized and optimally arranged. There are the following traditional elements of the project organizing system:
- storage – a special room in the office where documents and files are stored in a systematized manner (archive) where authorized employees and managers can come to in order of accessing certain documentation. The modern facilitating solution is to digitize all documents and organize them electronically to save a lot of time and energy every day.
- boxes – special personal cabinets in the office can be dedicated to storing files associated with jobs and tasks assigned to certain employees, so everyday each of employees once finishes his/her tasks, takes all documents into individual cabinet to lock them until the next morning. Modern systems enable to set up confidence across the project without using any physical means.
- supplies – as far as tons of blank papers, pens, inks, and other office essentials are utilized during the project’s flow, they should be stocked up beforehand in a great abundance. Modern software solutions are recommended as a way to establish a considerably cheaper and ecology-friendlier paperless workflow.
- books – in order to keep tracking over activities and tasks to be done, to keep statistics, to control budget, priorities and other matters special books where used (everyone had to carry and conduct notebooks to plan their agenda). Modern software makes all traditional paper-based means just irrevocably outdated.
Project management workflow can be controlled and managed with a help of special software such as VIP Task Manager that is designed to plan and control working tasks and calendars in real-time regime across the team of collaborators.
To assign project roles and tasks to the team– do the following:
- start your project planning software;
- set a suitable layout of task groups (Task Tree);
- set project roles and user accounts (Resource List);
- assign and schedule tasks and arrangements in terms of costs, time, etc;
- control project execution in real-time regime;