Everyone faces a need to apply some time management practice in his/her daily life. The more advanced level of time management we master, the more productive we become. However, while someone can be satisfied just with a basic level (due to a small number of his tasks), another person is overloaded with tasks and cannot cope with all his work without a more sophisticated approach. Let’s consider some assumptions to answer what the time management is and how to manage time:
- – how to master? Time management is a set of methods, so to master it we need to begin with the basics that underlie the whole discipline – creating daily agendas, prioritization of tasks, setting up goals, to-do listing, and taking control over disruptions.
- – how to manage? Traditionally, people use special paper means (such as calendars, to-do list forms, notebooks, etc) to systematize and control their time. However, today we can use much more effective time management software.
- – how to manage emails? As example of effective workforce management we can say about managing emails: office workers who undertake answering emails as a part of their daily workflows should dedicate certain periods of daytime to this work, so they focus only on answering emails during that time – this is an element of day planning to avoid multitasking. Also emails need to be categorized according to their priorities – so the most important and vital letters are to be answered at first, while others can be postponed.
In order to know what time management is and how to manage it you can use special programs such as VIP Task Manager that is a client-server tool for offices.
For effective time management – do the following:
- start your time management software;
- organize (categorize) your project and daily tasks;
- schedule your tasks and appointments;
- plan tasks in terms of priorities, assignments (performers), costs, etc;
- track their actual progress and compare it against the plan;