A project charter is the first document to be created and approved by key stakeholders after an idea of your project has been identified. A project charter shouldn’t be compared to a project plan, because this document is an indication of your authority to start the project while a project plan is a representation of how to perform the project. The steering committee of your project makes a decision on launching project activities considering a business case; then a manager of your project works on the development of a project charter. A draft of this document is to be approved by key stakeholders to make sure it is aligned with a business case.
After the document is approved, the project manager can proceed with launching team building activities and defining a scope of the project. The project manager should make a scope statement considering project goals and objectives. A scope statement is to be designed referring to a project charter. Once a scope statement is produced, the project manager can start working on making assignments, and your project enters the execution phase.
One of the best ways to develop a project charter and the rest project initiation documents is to use a project management software application that helps you plan tasks and activities from the very beginning of the project. VIP Task Manager is an example of project management software that allows you to use to-do lists, tasks and schedules to organize the project initiation phase, develop a project charter, and make a statement of work.
- Log in your project database and go to Task Tree view to create to-do lists and templates that will help your project team to perform tasks.
- Use your to-do lists to make a step-by-step instruction on how to create a project charter, determine a project scope and adjust both documents.
- Use Notes panel to specify each of the tasks.
- Share tasks with key stakeholders by using Permission panel.
- Key stakeholders can use Comments panel to comment project tasks and leave suggestions.