What is effective time management? Is it an art that should be learned for years before you master it, or is it a skill that can be studied in a fixed term? We think that effective time management satisfies both definitions as there are lots of effective time planning methods, dozens of books written by different experts who aspire to prove that their effective time management systems are the best, but at the same time every person can master several of these methods, combine and customize them according to own experience and obtain individual job planning system. That's why effective time management is a science and an art at the same time. No matter if your method is learned by you or you have invented it yourself – anyway you need job tracking instrument to apply your system in practice. The most of effective time tracking methods were invented before computers were broadly used, so they offer paper-based tools that seem quite old-fashioned today. Let’s consider computer-based tools that will help you to become an effective time manager.
VIP Task Manager is teamwork tool that allows you to plan detailed tasks on adjustable Calendar view and to control performance of your workgroup in order to identify project evolution, costs and team efficiency. With a help of this groupware you and your teammates can perform effective time planning with a help of different modes (timeline, day, month, week, year view, to-do list) and carry out project activities.
VIP Organizer is individual simple effective time manager that allows you to list you tasks in category- and time-specific manner, set priorities and manage checklists. With a help of this product you can create a project plan and perform personal planning in order to design your ideal agenda.
To fulfill time management effectively, consider doing the following steps:
- start your effective time manager
- use Task Tree to break-down your projects into doable activities
- plan timeline and target dates on Calendar view
- plan costs, set priorities and assign tasks to performers
- control time through switching between different modes