Task Management Software

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Home » Scheduling Tasks » How to deal with interruptions and distractions in order to stay productive
How to deal with interruptions and distractions in order to stay productive  

How to deal with interruptions and distractions in order to stay productive


When you expect to have a busy day with a big number of interruptions - unscheduled visitors, calls, tasks etc. you should be ready to take special arrangements which will help you to keep high level of effectiveness. First of all take care of task planning - for cases when you cannot precisely forecast how much time will be taken by unscheduled events you should plan just about 50 percents of your time (another 50 percents of your day are allocated for unplanned events). This can ensure your flexibility to handle unplanned tasks. If you are going to have interruption-intensive day you will not be able to concentrate on complicated tasks, so it is advisable to plan only routine tasks. If after interruption you need to get back to work quickly, but you cannot remember what you were doing you should ask yourself a questions: "What is my priority at the moment? What is the most important task I supposed to do right now?".

VIP Task Manager is team management groupware that helps you to keep tracking on your tasks and quickly return back to work after interruptions, because this software allow you to manage daily and long-term business tasks, to manage team and individual schedules, checklists, priorities, productivity and to control performance in real-time regime to analyze efficiency of teamwork.
VIP Organizer is individual task management software that allows you to manage your to-do-lists, to stay productive in stressing circumstances, to set priorities, to categorize and plan tasks, build checklists and manage personal projects.

To stay productive in spite of interruptions you need to do the following:

  • start you task management application
  • set your objectives
  • plan tasks and appointments
  • set timelines and priorities
  • create action schedules for day, week or month
  • review your plans in order to concentrate on important tasks
  • control your performance

See also:

 Schedule your interruptions

CentriQS Task Scheduling Solution

CentriQS users can choose the most convenient way to schedule tasks. If most of your tasks require scheduling, you can add new tasks directly in the Scheduler view. If you schedule tasks from task list, you can drag'n'drop created tasks to the Scheduler panel. If you set task start and finish dates and time, you can do this on the Schedule tab of task detail view. Also CentriQS supports "splitting task" into multiple schedule items in case you plan to break task into parts and schedule them at different time and days of the week.

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