Turn emails into tasks
Very often email letters we receive turn into tasks we need to do. The question is what to do with these emails as some of them require urgent actions while others can be put on hold or scheduled to a certain time. Imagine the situation when the mail comes, you pick it up and quickly look through to see if there is anything important. You see that this letter doesn't require immediate reply. You make a mental note that you have to react upon it later on, create a task on the basis of this letter and move on to the next letter. You have devoted time to this task and put off acting on it. If you didn't schedule the task when you face it on the list you will have to find the email again and re-read it to remember its content.
Free up your time
As you see above you can double the amount of time spent on this activity. Seems like only a small amount of time, but multiply that by the dozens or hundreds of activities you address each day and you can begin to understand why you do not have enough time in the day to complete all your tasks. So there is a basic rule which if implemented will free up more time than you will realize. Schedule the task when you create it and add details from the email at once.
- Start your scheduling software
- Create a task fro information you received by email
- Assign the task to a certain time
- Copy the email body or extracts from the email to Notes
- Set Reminder to know to be notified at the right time