Time management matrix template is a great tool to rate your tasks and objectives according to their importance and urgency. Time management matrix definition: it is a table of four quadrants where you can record your activities characterized and ranged by matters of Urgency and Importance (Urgent and Not Urgent, Important and Not Important). Actually, you can find many printable matrix examples on the Web, as this is quite popular and proved tool helping you to get a critical review of your agenda to prevent your time and energy wasting for thankless activities. Time management matrix of Stephen Covey that he has elaborated in his book helps us to find an explanation for the fact that many of us just work hard all the day long, but manage to accomplish just too little, while another person can appear incomparably more productive during the same day. This author highlights quadrants of this matrix as: 1) Quadrant of Necessity (Urgent-Important) 2) Quadrant of Quality & Personal Leadership (Not Urgent-Important) 3) Quadrant of Deception (Urgent-Not Important) and 4) Quadrant of Waste (Not Urgent-Not Important). The problem is that we usually spend plenty of our time fighting in quadrants 3 and 4 and this is a great mistake. In his books called “7 habits of Highly Effective People” he gives the model of the workforce matrix with suggestions: to manage the Quadrant of Necessity as best as we can, to focus on the Quadrant of Quality and Personal Leadership to achieve our goals faster, to be Careful with the Quadrant of Deception as it can slow progress towards reaching our goals, and Avoid the Quadrant of Waste as much as possible.
VIP Task Manager is real-time teamwork software for planning, controlling and analyzing project and individual time. It provides you with sharable interface modes (Task List, Task Tree and Calendar) which can be used for rating your tasks as if they were recorded on a matrix with important-urgent gradation.
To plan and analyze working time – do the following:
- start your time planning software;
- plan and schedule tasks in terms of costs, time, etc;
- rate your tasks by important and urgency;
- set priorities for the tasks;
- control work performance parameters;