One of the common methods which will help you to become more organized is to divide your activities into processes and divide these processes into tasks. First of all determine key areas of your activities (personal and/or professional). Then break down each area of activity into processes that can drive you to achievement of your personal and professional goals. The next important thing that you need to do is to consider if you really understand what smaller tasks actually form your processes. Try to elaborate each process in tasks - the details are critically important, so make sure that you possess the understanding of how to achieve your goals. If you cannot do this for long-term goals at the moment – try to focus on actual activities. For example if your goal is to get a good job in the future you should focus on your education, development of your intellect and personal qualities. These processes are very complicated, so you need to concentrate on tasks which are actual for you at the moment, for example in context of education you have to define what job suits you more, find out appropriate institute/college/university, define what you should know to pass entrance examination successfully and so on.
VIP Task Manager is a task and time management tool which can help you to plan and track your processes. It features Task Tree mode, Task List mode and Scheduler (Calendar) mode. VIP Task Manager is a team management tool, but it can be used as personal planning tool, because it allows planning, scheduling, tracking and reporting your tasks, business processes and various activities.
To divide your activities into processes and tasks you need to:
- Start you task planning application
- Open Task Tree mode
- Categorize your tasks according to areas of your activity
- Create task groups on task tree
- Set task priorities, order and timelines