Business Expense Software: alternative to business expense Excel sheets in project-oriented money calculations

Every businessman or business entity needs administering the incoming and outgoing money flows, calculating the balance between the financial resources residing on accounts payable and receivable to define the net income. The higher revenue, the better profitability and competitiveness of the company, so it is necessary to accurately compose all-round business expense reports at the ends of accounting periods. All sources that regularly generate expenses are listed in a special report , and these items mainly include:

• Regular salaries and periodic bonuses for employees;
• Taxes and liabilities of all types;
• Capital investments for business expansion;
• Investments into workforce;
• Technological modernization;
• Amortization and ongoing repair;

Purpose and use :

Today, a great share of companies worldwide use software to improve their way of accounting their incomes and expenses. Usually, it is not so easy to compose a good expense worksheet, as it requires use of a good business accounting system managed by a special employee (a company’s sole book-keeper or a special dedicated specialist in large organizations). Such an employee, being a qualified accountant, uses utilities to take efforts on calculation and consolidation of the expenses by many areas and projects. 

While the accountant keeps records, he summarizes the expenditures in a specifically composed and categorized worksheet resulting into the overview of all lines. Using this document to monitor and summarize costs, accountant reports the most serious outgoing accounts, suggests ways to optimize and minimize expenses. Very often, especially when calculating costs in a work-related manner, such a worksheet is composed using Excel spreadsheets which is effective as business expense app to manage information in tabular way, but it is not fully convenient as a real-time business expense tracker.

  Example of a task-oriented Business Expense Tracker:

VIP Task Manager is a tool that can work like a  calculator  that enables tracking costs in a task-oriented manner. This  app  can instantly deliver the information on real expenses compared against the estimated budget to let the business expense employee  analyze this input by every task scheduled on the project or business activity (as well as on the larger project elements). This program can be considered as an alternative to using  Excel sheets , as it features the following  tools :

• The mechanism of database-driven business expense utilities enables you to store information on all your corporate tasks, activities and goals explained in terms of financial issues;
• Task List to register, group, filter and display the project tasks along with assigned amounts of their budgets against the actual costs;
• Task Tree to summarize budgets and actual costs by task groups, project stages, phases, etc;
• Possibility to export information into business expense Excel spreadsheet;