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Home » Solutions » Articles »  Different stages of group development and task management software
 Different stages of group development and task management software  

Different stages of group development and task management software



 
 

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Group Collaboration
Flash presentation / Group Collaboration

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Business management software
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Task management software
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Most group management experts come to a conclusion that working team moves through five different stages before it achieves the state of efficient collaboration . The duration of each stage and team's whole life-cycle depends on the team members, their individual skills, their duties, and the type of leadership. There are classical names for these stages: 1) Forming 2) Storming 3) Norming 4) Performing 5) Adjourning.

Group task management software can influence the team building process positively. It will facilitate process of delegating tasks and performance monitoring.

Let's describe the 5 stages :

Stage 1 (Forming) - Team is just formed and members see each other for the first time. They study the team objectives and tasks. Individual members should clearly understand their parts and comprehend the requirements of the team.

Different stages of group development

  Team members accept basic rules of the group, agree on targets and get their first tasks; however group collaboration is not effective on this stage because team members' awareness about project objectives is insufficient yet, they are not accustomed enough to their roles and they are not well acquainted with each other, so often team members work independently. In order to build proper group collaboration, team leader should perform directive style of leadership, do his/her best to integrate the team and develop trust among members. Usage of group task management software can help team members to get into the swing of the work . Distinct task planning will help employees to understand their duties and to focus on work.

Stage 2 (Storming) - Project group obtains more stability. But interpersonal questions and conflicts may prevent the effective work. Team members demonstrate their characters as they enter disputes or conflicts with each other because of different ideas and viewpoints. People may openly express their disappointment or discord regarding their roles, charges, tasks, goals, etc. The team needs to elaborate the decision-making methodology and choose appropriate leadership style. Team leader should perform coaching style of leadership and make accent on tolerance concerning each team member and his/her opinion, elaborate acceptable behavior and help people to find common language.

Different stages of group development

Team coordinator should find the right style to understand what tasks can be done on this troublesome stage successfully without being blocked by interpersonal conflicts and what tasks need a discussion and can be postponed for the future. For this purpose group scheduling software can be used as a tool for task planning by dates and time, which can help team managers to observe the whole project in calendar view.

Stage 3 (Norming) - Establishing of rules, values, habits, methods, instruments. Team members correct their behavior to fit these rules and values. Interaction between people gets right. Effectiveness of project group collaboration is increasing, because of individuals' conscious efforts to solve issues and to reach coordination within the team. People identify themselves according to team roles. Arousal level and mutual trust is increasing. The team leader permits more autonomy for team members and continues to develop partnership and professionalism among the team.

Group scheduling software with capabilities of tasks tracking and reporting would be very useful for this stage. It will facilitate monitoring of tasks execution, so team manager will be able to find out and solve issues and defects in team members' work.

Stage 4 (Performing) - Team members' roles become flexible and functional, team focus on tasks. People collaborate efficiently, without inappropriate conflicts. Team members clearly understand their duties, tasks, possess autonomy, competence and possibility to make decisions without direct intervention of supervisor, team requires less control, people co-work and provide mutual help. Project manager allows team to take majority of decisions. Team leader facilitates working process and prevents regress to previous stages.

The effectiveness of management on this stage can be maximized by using of special software that allows team members to collaborate. That software should make project performance visible for team members and allow employees to share their job results, documents, to consult each other regarding tasks and so on.

Stage 5 (Adjourning) - Goals are reached, tasks are done, and the group can be dismissed. For the groups that are created for one project it is the final stage, stage of results celebrating and analyzing. For continuously working teams this stage is the highest level of development, now the team has experience and ready for new projects. If new people are added to such team it may revert to previous stages, however they will be overcome faster.

One of the objectives of team coordinator on this stage is to analyze the job results, to comprehend obtained experience of management and to find out methods of team collaboration improving. The group task management softwarewith capability of creating reports and charts will facilitate these tasks .

Different stages of group development

VIP Task Manager is the software that meets all mentioned requirements, because it is intended for team collaboration and task management. It allows task planning, tracking and reporting. Multiple users can access the common database and co-operate in real time. VIP Task Manager is a flexible scheduling software that provides team manager with possibility to delegate tasks to employees and control execution. Tasks can be planned by priorities, start and finish dates, due dates, durations and other attributes. Users can share Task Tree view, Scheduler (Calendar view) and Task List view to see, edit and report their tasks, to share documents and job results. VIP Task Manager is software that makes project progress visible and measurable.

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Passover Day

new CentriQS -15% OFF
Business management software
for small & midsize enterprises

Play Demo

VIP Task Manager
Task management software
for teams & small offices
Play Demo / Download

 
 
 
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