Document Audit Software – an instrument to manage document audits and track status of documents

Document audit software is a type of program that can be used to control and track the processes of document auditing (inspection of document’s content and formal structure) in organizations where the workflow is massively associated with turnover of different documents (for example financial companies or law firms). Such documents audit tool can be applied to control business processes related to composing, preparing and verification of documents – with its help you are enabled to electronically outline such a process in the database (plan and schedule its flow) and keep updating the progress over its actual performance, so that all stakeholders (supervisors or documents auditors) can observe the evolution to add their suggestions or instructions when appropriate.

Let’s consider how such a multiuser document audit system works:

As a specific example of document audit software we can mention VIP Task Manager – a client-server solution for managing the working time and tasks. With a help of this documents audit tool you can establish a collaborative virtual environment where users can approach a shared document audit plan consisted of particular steps and tasks associated with different stages of document management. In other words it can be considered as a document audit system where all participants of this process can log-in to retrieve or update (report) necessary information. 

The technologies of this operation are the following:

1)      Installation of the server component of this document audit software on your corporate server;

2)      Installation of the client applications of this program on computers of teammates;

3)      Setting up rules such as specific Workflows for tasks and Permissions to secure confidentiality;

4)      Composing the document audit plan (by the manager) and attaching documents to particular tasks as appropriate, assigning tasks to performers (employees);

5)      Logging-in to learn flow of the process, individual tasks and expectations (by the employees);

6)      Instant reporting (by the employees) once something gets completed, and controlling progress over statuses of documents in real-time regime (by the managers);

VIP Task Manager is a multi-purpose solution that can be used for task and time management in different kinds of companies and businesses, and disregarding to the scope of their activities, it can be used to plan, schedule and report different kinds of business processes, including document audits. This program is not document audit freeware, but effective commercial tool which can perfectly work for needs of small and medium businesses.