Document management program to create manageable and easily accessible repository

Workflow of any project includes certain circulation of technical and organizational documents. Today, more and more often, comparatively new document format is used instead of traditional paper - format of electronic documents, let's say formats of MS Office. Document management program is tool that can facilitate team collaboration . Project documents circulation can be taken under control with help of a collaborative software package. In the interests of successful project accomplishment all team members should have equal and easy access to project documentation, so that program should provide capabilities for documentation sharing. The main purpose is to make cooperation and their joint use facile, fast and manageable.

Document management program stands for principle of providing users with documentation register where all digital documents (informational or in-process) are well-organized in relevance to document properties, searchable by document header and easily accessible for all project team members. The main background for documents organization in document management program is document properties that determine specific place of each document in repository. Examples are type of document, document ownership, document purpose etc.

VIP Task Manager is client-server task management tool that also can be used as a solution for organizing your project documentation library to make it instantly accessible over corporate LAN and Internet to every employee in your company/project. This program enables project team members to manage their work and search, edit, review, update and copy information from electronic documents.

In VIP Task Manager it is easy to add a new fileto a database - you can do this by simple 'drag-and-drop' of document icon from your desktop to Attachments panel of related task. Then you can input into Name field of this task the document header, so this task will represent entry.

In such a way you will get new document entry (task) named as document header, so it can be organized, categorized and prioritized in relevance to document properties. For example you can search your file by keywords from document header. As soon as you find your file in the database of document program, you can easily open a file by one click on automatically created hyperlink from the task. In VIP Task Manager new document can be added in two different ways: as a link to file placed in a shared folder in your LAN or attached to your database as a file copy. In both cases new document can be added by dropping document icon on Attachments panel and can be opened by a single click.

Read also a new article about process management - project management client-server software for Windows