Document management software: online and desktop solutions

In the 21st century, when most business experts consider nowadays as the era of The Intangible Economy, the management and control of intensive documents flow is an intrinsic vector of business management. Business document management software is the key to survive in competitive environment by turning documents into a system of electronic data. Business document management software creates a secure database where all documents of an organization are stored. A business owner, operator or manager is enabled to manage and exchange documentation easily with help of electronic document management software for business use.

Managing project documentation
Those organizations which often run projects know that documents flow within a project becomes a nightmare if there's no project document management software solution implemented. Any kind of project requires documentation maintenance. Such documents as project plan and schedule, technical files, specifications, user's guides, and instructions support the project workflow. To make these documents available for permitted project participants, project document management software allows to associate a document with an appropriate task or action, so the project team can be guided how to do tasks using submitted documents. Project document management software makes the workflow smooth and full-fledged.

Stages of document lifecycle
Workflow document management software lets take control over administration and monitoring of document lifecycle stages. The stages are the following: Capturing, Classifying, Sharing, Retaining, Archiving and Destroying. Through associating and attaching documents to tasks, workflow document management software lets all critical business documents and records be passed through the lifecycle stages. Workflow document management software also mitigates the risk of document loss and reduces costs of document flow supporting. When each document is associated with a task of the project, searching, approving, rotating, using, sharing, and sending of documents are much easier and more effective. On every stage of the lifecycle, electronic document management software allows responsible employees to manage relevant content and to process documents to proceed with the project workflow.

Online and desktop solutions
Online document management software solutions allow organizations to share information and collaborate over Internet through a browser. The services of online document management software solutions provide a secure internet browser-based virtual document storage where users can upload, download, share, search, discuss, organize, approve, and track documents. Online document management software doesn't require maintaining the storage as online services are delivered entirely through a web browser. So online document management software can be considered as a perfect solution by those companies that don't have a corporate server to deploy the storage and the mobility of its workforce is high.

Unlike online business document management software, desktop document management software solutions create a centralized database on the corporate server where all documents and business information are stored. As an example of desktop document management software for business use, VIP Task Manager deploys your database on a dedicated server (or it can be just a PC which has access to local network and/or Internet). This desktop document management software brings usability and effectiveness to task management and documents flow control in your company. VIP Task Manager has a simplified model of the Firebird client-server solution that doesn't require additional hardware or software installations. You can arrange a perfect intangible task workflow and electronic documents flow by using this desktop electronic document management software.

Read also a new article about process management - project management client-server software for Windows