Documentation management tool - getting new opportunities from combined task management and documentation management

Many companies face complex and daunting challenges around the business documents and project documents they create and receive. These companies also have a real opportunity to enhance productivity and reduce storage costs of corporate documents through implementation of documentation management tool.

Documentation management tool is an official document management solution that supports full lifecycle and necessary documents workflow management for any type of electronic document. Documentation management tool provides a unified, authoritative official document repository for storing and organizing electronic documents (corporate document, business document, project document, etc.).

The foundational investments in documentation management tool will let a company:

• implement good corporate documents (business document and project document)governance practices and reduce the risk of non-compliance with official document requirements
• improve productivity via faster and easier electronic document interchange and retrieval
• increase return on investment by means of accelerated corporate documents (business document and project document) cycle and reduce cost of necessary documents deployment
• strengthen other points of corporate documents workflow by adjusting documentation management tool to grow with the company's needs

VIP Task Manager is a hybrid of task management program and documentation management tool that brings you more opportunities in managing electronic document flow in your company. The software is based on a client/server technology and creates a single corporate database, allowing you to manage tasks, processes and associated electronic documents through using Internet or VPN connection. The key capabilities of VIP Task Manager as a unified task and documentation management tool are listed below:

• Organizing and sharing electronic documents
• Associating custom data and necessary documents directly to tasks
• Creating hierarchy of task groups and setting inherited permissions to task and associated corporate documents
• Commenting associated electronic documents by using Comments tab of task
• Storing project document and business document in a single corporate database
• Accessing the database and associated electronic documentsthrough Internet or LAN connection
• Emailing necessary documents to assigned employees
• Searching necessary documents through filtering associated tasks
• Inserting titles of and links to official documents into task reports

Read also a new article about process management - project management client-server software for Windows