Group planner: managing the stages of group planning process

The group planning process with help of group planning software allows top management to work out the plan for a team through developing directions, setting objectives, creating strategies and implementing steps required for the group plan success. The process of developing the collaborative plan is more important than the final product. This process brings a detailed understanding how to deliver the product and how to allocate tasks to team members to implement the plan . After all, each member has the same understanding of the work required to produce the final product. And that kind of collaborative software is the tool to deliver this understanding to the staff.

Stages of the planning process
That software helps divide the process into several stages. The process structure is defined by the stages. By using group planning software , the following three main stages can be outlined:

• Defining primary and subsidiary groups planned project. The specific group planned goals, structure and workflow can vary to best fit the needs of projects. A large project typically involves one primary group which is focused on supporting major policies and processes while several subsidiary groups maintain operations and execute tasks to complete the project. A small project has one primary group planned to cover all needs of the project.
• Defining team size. The size of the group depends on many factors. Advanced team building theories say that an effective group for large projects has from 5 up to 12 members. And as experience shows, the successful plan for group covers responsibilities for 7 to 9 members. A collaborative plan that covers responsibilities for more than 12 members has a tendency to generate conflicts.

Such a group planner as VIP Task Manager allows to apply checklists and task templates to go through the stages of the planning process and to build an effective groupwork environment. VIP Task Manager Professional is a solution focused on management of collaborative task. The shareware offers a client-server solution building an effective collaborative group environment.VIP Task Manager creates the central database which can be deployed on a remote or local server. You can use the task planning application to manage groupwork and track its progress, send notifications, and set user permissions to information in the database. The application lets you keep track of all ongoing changes of projects and make quick task re-assignments in real time to adequately react to demanding environment.

Read also a new article about process management - project management client-server software for Windows