Meeting management software – Key features and example

Meeting management software allows planning the entire process, from initial goal planning to reviewing outcomes and measuring efficiency. Using that software allows avoiding a significant waste of a company’s time and resources.

Powerful meeting management tools of such software will allow managers and planners to distribute preparation materials and assign tasks before and after a meeting. People involved in event preparation can use their meeting management skills to capture decisions, follow meeting agenda items and record ideas. Additionally, conference scheduling software lets ensure that all attendees are aware of the upcoming event and all necessary actions are taken to determine the place, date and time of the conference.

Here are key features of meeting management software :

• Designing calendars, agendas and to-do lists
• Using a global database to keep and share meeting documentation
• Designing checklists and templates to easily plan presentations and conferences
• Planning for event budgets and measuring costs
• Generating reports on meetings
• Using charts and diagrams to plan the meeting management process

The listed features of meeting management software can be found in VIP Task Manager which is designed to help planners and managers to organize meetings by using to-do lists, calendars and agendas. VIP Task Manager combines a suite of solutions to prepare agendas, integrate tasks into the process, locate meeting documentation in one place, share guidelines and tips between attendees, and collaborate in real-time mode.

Here are several reasons for using VIP Task Manager:

• Ease and Efficiency: the software is user-friendly increasing team productivity and consolidating the overall process.
• Customization: the software allows using Custom Fields and Custom Workflows to adapt the process to your needs and use specific conference management techniques .
• Reduced Risk: the software lets use performance indicators to measure efficiency and follow the bottom line with an emphasis on risk mitigation.
• Collaborate with Teams: the software supports multi-user access to a global database and allows collaborating in real-time mode.

You can download a trial copy of the software from this website and use it within 30 days for free. Being a worthy solution for planning and organizing meetings, VIP Task Manager successfully competes with most freeware solutions as its developers continuously work on improving functionality and features to provide the final user with a complete and comprehensive meeting management system .