Principles of information flow management

The employees are provided with such features as automatic notification system, permission control, real time comments, task emailing, reminder, and other. F low management allows valued information to be managed in a configurable environment and directed strictly to the recipient, and prevents information leakage.

There are several major principles which are the foundation of effective information flow management. These principles are listed below:

• Corporate importance. The company management and staff clearly recognize that information is a strategic resource. It should be managed appropriately, and identified as an integral part of strategic and project planning.
• Information sources. The key source for any item of the information within a project should be identifiable and accessible. Each key source of the information should have an identified supervisor and an identified set of maintenance responsibilities.
• Availability. Information should be available to appropriate employees according to their role, permission and responsibilities in the project.
• Productivity and efficiency. Information flow should be managed in that way which contributes to the productivity and efficiency of participant of the project.
• Statutory requirements. The way information flow should be managed is determined by project rules and standards. Information must be managed according to the administrative and statutory requirements.
• Reliable information and systems. Management of the project should provide information only as relevant, accurate, trustworthy and timely.
• Staff development. Staff should continuously improve their skills and talents in working with correct and full information. The company management provides an adequate and ongoing training programme to enable staff to effectively manage and define information resources.

VIP Task Manager is a team collaboration and group information system for management of information flow in real time. Being based on efficient client/server technology, the system develops effective team collaboration and supports confidential communication between the project group and the project leader. VIP Task Manager allows users continuously to keep on running the project and maintaining standards of excellence and business confidence. The information flow and interchange can be approved and secured with VIP Task Manager. The software allows to deploy project databases in remote and secured server machine.

VIP Task Manager gives the following major benefits:

For the company management:

• Tracking tasks assigned, tasks completed and deadlines
• Receiving quick feedback from the project group
• Using key performance indicator to analyse task performance
• Regulating responsibilities and roles of each employee in the project or business process
• Managing budget and cost
• Reducing time needed for delegation of powers
• Improving task supervision project monitoring
• Secured connection to the project database and safe information interchange