Process Automation Tools for small and medium businesses

Process Automation Tools belong to a class of computer-based business instruments that facilitate efforts of employees and their managers on participating and driving business processes in contexts of their functions. Here, the term “automation” means minimizing of some manual actions, so that less energy and time can be spent to accomplish a work (let’s say transferring a company’s workflow in a paperless regime is a Process Automation sample, as digital documents are faster and cheaper in their turnover). In order to understand better the relation between Process Automation and tools, let’s say that a process optimization initiative means transferring certain areas of normal business processes into a specific IT environment where execution of these processes is undertaken by their usual performers (company’s employees and managers), but in a more reliable, productive, faster, and much cheaper manner, while being supported by Process Automation outlook carried out by IT specialists who guarantee the workability and efficiency of employed Process Automation tools.

Every company has to elaborate their own Process Automation model comprising certain common solutions along with some unique solutions covering their specific needs. The major improvements that can be gained with a help of functionality featured by different process automation workflow tools are the following ones:

• Decreased duration of particular process steps (resulting in minimization of the overall process duration and turnover) due to less efforts applied and time utilized;
• In spite of an initial investments into acquiring the process automation tools, their regular usage results into fast payback on investments, as productivity of employees increases significantly;
• Better controllability and manageability of the processes, so that risky areas and bottlenecks can be easily identified, and the process’s design can be rectified as appropriate to reach excellence in quality;
• Employees can accomplish their tasks faster, so they can be assigned to carry out more tasks;

Process Automation summary – a specific example of Process Automation Tools for SME:

VIP Task Manager is a task and time management program that can be used for automation of some essential managerial functions in your company. Specifically it can be used for:

• Delegating tasks to employees and planning their schedules instantly and remotely;
• Receiving reports to identify progress over assigned tasks and business projects in real-time;
• Smart calculating of different working matters such as working hours, KPI and costs;

• It can work as a simple process automation journal where you can record and consolidate your company’s tasks, objectives and individual assignments;
• It can be used to create individual process automation protocols on evaluating particular tasks, employees, and business units in terms of productivity, outputs, costs, etc;

You can watch the process automation demo right now by accessing this link to Demo-tour of VIP Task Manager Professional.