Program management tools to manage organizational policies and tasks

The term “program” is often referred as a synonym for the word “project”. Actually, the program can be considered as a long-term project which is undertaken by organization via establishing special corporate policies and deploying special tasks over organizational structure to reach certain desired effects (such as increasing customer satisfaction, increasing productivity of employees, etc). Program management tools embrace a profound set of computer-based instruments which can be used for administering the organizational programs running within the company to track their success, to navigate their roadmaps, and to get fundamentals for making correct business decisions. Actually, any effective program management toolkit needs to include instruments for the following purposes (let’s consider them with a help of specific example VIP Task Manager):

• Planning and initiating organizational programs – this means creating the multilevel program management roadmaps (action-based and decision-making plans, including hierarchy of tasks and objectives to attain), which are doable project plans to realize organizational programs. VIP Task Manager is client-server software that can be used to create, regulate, track and manage such tree-like program management project plans – organizational & business policies and goals explained in terms of specific tasks, time, costs, etc (this can be done with a help of Task Tree mode allowing to categorize and sub-categorize program’s tasks).

• Controlling program management dashboard – this is an electronic board of indicators helping the company’s management to monitor how successfully the organizational programs are implemented, how well their tasks are deployed, and what effects they produce. VIP Task Manager is software that features a program management spreadsheet (Task List mode) allowing you to set out your organizational programs in a form of agile checklists, so that you can get a real-time comprehensive program management status report providing you with the detailed overview of programs taking place in your company.

• Deploying program management communication plan – it is just necessary to interconnect matters, tasks, activities and resources engaged into undertaking organizational programs, so that administrative controls can be concentrated in the one place, at hands of program managers. Due to client-server technology of VIP Task Manager, it is a tool that can be used for sharing and communicating program management plans to everyone who is concerned (both in a form of general program management outline and individual tasks). 

• Other program management tools – this section includes program management diagrams used to analyze particular elements of organizational programs to define if they meet predefined success criteria. VIP Task Manager features a set of different program management diagrams (Pie diagram, column diagram, etc), including time-grid (Calendar mode) to overview program management roadmaps in a time-oriented manner (visualizing a customizable timeline).