Project evaluation software

Project evaluation software is any kind of program that can help to keep control over the project evaluation steps that necessarily should be taken before to put project into actual performance. The process means analyzing the tasks included into completing a given project, in order to identify optimal amount of resources (usually time and money) needed to complete each of the tasks, and as a result to complete the total project. It is very important to take correct steps, for example first of all it is necessary to build up a clear action plan, to classify types of tasks included into given project, to define interrelations between them, and to define appropriate methodology of job analysis. Along with creation of such a plan, a document called “ outline” can be built – it helps to obtain a preliminary picture of resources required, along with getting a vision of problematic “places” within the project.

Project evaluation software is computer-based tool that makes coping with procedures much easier, for professional project managers as well as for everyone else. Competently performed procedures which in a result can really save lots of money and nerves to project stakeholders, because seriously undervalued project may cause running out of budget, and overvalued project may cause involvement of excessive resources that could be used for other purposes instead. When analysis is finished, the chart can be created (also called sheet, containing results for project elements and tasks) to be used then for creating an ultimate project plan.

Analysis format as well as outline heavily depend on the type of project and its specificity (industry, scope, purposes etc), so it is very important to engage professional expertise while evaluating projects because many of small mistakes made by those who are not closely familiar with the subject may later cost great losses. Those services can be performed by professional business consultants who “know the trade” in certain kind of projects and industry. Sometimes investment into professional project evaluation services may bring much more savings in return. Project management along with project evaluation within a workgroup can be facilitated with a help of project evaluation software. 

VIP Task Manager is a striking example of software that allows you to apply results of analysis in practice. This client-server software is designed for managing tasks in any type of projects, including analysis process, along with communicating its results to all team members. This software features:

• Tree (Task Tree) – the tree-like structure with project elements and tasks, evaluated in terms of time, costs etc. This regime is especially convenient for managers, doing review.
• spreadsheet (Task List) – the list of tasks assigned to team members, allows adding unlimited number of evaluated attributes. This adjustable sheet is convenient for all team members, especially for those who would like to see their to-do lists.

• Calendar view – the most appropriate format to see your tasks evaluated in terms of their durations. Alternate using of Calendar and spreadsheet allows team members to get the best picture of their tasks in factual and time dimensions.
• Charts – with their help you can compare actual and estimated parameters, for example you can build chart to compare estimated costs against actual ones. This function facilitates review by showing even the smallest deviations from the plan.