Project initiation software – Managing the project initiation stage

Development and organization of initial project stages require using special software which is called project initiation software. When you take first steps to plan the concept of your project and define roles of project participants you need to use project initiation software that lets set right prioritize from the very beginning of the project and determine right structure for the project.

Project initiation software is a computer program that helps you drive your project following the traditional project initiation process that includes a series of project initiation tasks and activities. It allows you to plan the following activities particular to the project initiation stage:

• Conducting team kick-off meeting. Such a meeting is the first step of project initiation process when you need to gather your project team and share the following information: 1) a proposed (yet not approved) project plan and milestones; 2) an expected project scope; 3) project success measures; 4) an outline of project management structure; 5) role and responsibilities. Project initiation software will help you design a project initiation agenda for the meeting and list project initiation tasks required for organizing such a meeting.
• Develop communication plan. During the kick-off meeting you and the rest participants discuss ways of communicating during the project course. You need to develop and agree a communication plan that defines how the team will communicate with stakeholders and the project manager. Project initiation software will help you share a drafted copy of communication plan and the team can use such software to make project initiation notes and leave comments on the drafted copy of the plan.

• Design Project Charter. The primary document of any project is the project charter that outlines names of persons and organizations involved in the project, their interests in the project, and their roles within the project. Such a document is the foundation for designing many other project-related documents, such as Stakeholders List and Project Plan. You can use project initiation software to share a sample project charter document and receive comments and feedback from stakeholders.
• Reporting Rules. It is the primary project initiation task to define the format of project reports and periodicity of report submitting. Reporting rules can listed in your project initiation plan and shared with the team by using project initiation software. Even if your plan can modified during project initiation steps, such software will let the team to be aware of the latest changes made to reporting rules.

Sometimes project initiation software is a standalone computer application but frequently it is a built-in module of more complex project management software that allows managing the full project life-cycle, including such stage as Initiation, Planning, Executing, Monitoring and Closing. Therefore, when choosing a software solution for managing project initiation process and planning project initiation tasks, it’s recommended to select complex solutions for project management. For example, you can stop your choice on VIP Task Manager.

VIP Task manager offers a set of tools that help take your project from project initiation phase through all the rest phase of the project life-cycle. It is a complex project management program for team collaboration. You can try features and tools of the software for free by downloading an evaluation copy of VIP Task Manager.