Project Scheduling and Management Software Tools

Project Planning

Project planning is an obligatory preliminary stage of project management. The first step of project planning is designing a work breakdown structure " a tree-like scheme summing expenses for tasks into higher level 'parent' tasks. Work breakdown structure is built around planned project outcomes. This technique reduces project goals to a list of manageable tasks. The second step is estimating efforts required for each task. On this stage a project manager estimates time, human and physical resources required for each task performing. The third step is making a list of available resources, including materials, workplaces, number of employees and their professional skills etc.

Careful project planning is crucial for effective project management. That pplication may help to make detailed estimate on this stage.

Project Scheduling

After work breakdown structure is built, efforts are pre-estimated and resources are listed, the project manager may create a project schedule, which is a fundamental tool in project management. Project scheduling software helps to define sequence of actions, mark milestones and deadline, spread the work over between teams and departments, and assign certain jobs to the employees.

Project Accomplishment

After the schedule is created, everyday work starts. It is important to work on schedule and fulfill the plan accurately.

Communication within a team and clear understanding of individual responsibilities by every employee are extremely important for successful project management. Project scheduling tool allows every team member to have a personal to-do list, as well as to see a common schedule. Thus every employee may assess his or her own workload, see how much time is left to certain milestone and project deadline, keep in touch with colleagues and get abreast of common workflow.

Everyday workflow monitoring is an integral part of project management. It helps project manager to stay informed of work progress, get notifications of performed and overdue tasks, compare pre-estimated and actual expenses, and apply correctives 'on-the-fly'.

Postproject Assessment

When the project is completed and delivered, it is important to analyze project management experience. Has the worktime been used efficiently? Were the pre-estimates of expenses correct or not? Was the project profitable or not?

Learning lessons is an important, though unobvious part of project management. Project scheduling software helps to analyze the gathered information and draw conclusions.

VIP Project Management and Project Scheduling Tool

VIP Task Manager is an integrated solution corresponding the specific needs of project management. It may be used as a job planner, a time and task management application, a group electronic calendar, a notification system and many more. VIP Task Manager is useful on every project management stage both for project manager and employees.