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Home » Solutions » Articles » Shared calendar program – Four necessary features to establish and support group collaboration
Shared calendar program – Four necessary features to establish and support group collaboration  

Shared calendar program – Four necessary features to establish and support group collaboration



 
 

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Collaboration between groups of employees requires powerful features of software solutions. When you want to manage teamwork and let your employees participate in common projects, shared calendar program should provide you with features to get access to documents , schedules, todo items, permissions, reminders, notifications etc.

Here are four necessary features to let you establish and maintain group collaboration:

  • Todo list manager. When you want to manage collaborative efforts, you will need to create, assign and manage tasks and display todo items on group view. It provides you with a powerful todo list manager that lets every employee do personal task lists associated with common task lists, timetables and agendas.
  • Permissions. Obviously, you need a powerful permissions system that lets manage permissions and set shared calendar rights to allow users to view, edit, or delete items. For example, if you have a meeting with a person next week, you may give this person access to the task which is associated with the meeting, while any other task on your calendar is not accessible to the person. That system gives you convenience and flexibility to manage items on group calendars and work schedules.
  • Reminders and alerts. For better time management, it's recommended to use reminders and alerts in todo lists and schedules. Shared calendar program has reminder functionality to let a group of employees be always on top of performance and do tasks on schedule. Such functionality allows sending alerts and reminders to users by email as well as setting pop-up screen messages that inform of upcoming events and tasks.
  • Notifications. When employees use the group view, it's reasonable to notify them of changes occurred. That software supports user notification services that allow sending notifications to employees. Such services will help you keep your employees aware of any changes. For example, when you change rights , all employees concerned will receive notifications.
Shared calendar program

You can find many shared calendar solutions for team collaboration that support the mentioned features. For example, you can try MS Outlook. This software offers functionality for teamwork. You can use shared calendar reminders Outlook's feature. You can also set permissions by using Outlook's Roles Manager. But Outlook requires Exchange Server (it's a costly technology) to support user collaboration and exchange shared calendar reminders .

VIP Task Manager supports all the listed features required for establishing and supporting collaboration between groups of employees. Unlike MS Outlook, it uses Firebird, a free database management system, to establish user collaboration. VIP Task Manager is a client-server program that helps you manage group tasks, team schedules and collaborative projects.

The program allows using shared calendar with reminders . It gives you options to set several types of reminders, including pop-up shared calendar reminders , email shared calendar alerts and sound reminders. VIP Task Manager supports immediate data exchange and shared calendar notifications services making communication between users simpler.

Read also a new article about process management - project management client-server software for Windows

     

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Task management software
for teams & small offices
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