Shared documents – try special tool to manage and share workgroup documents

Shared documents are indispensable part of collaboration at any serious project. *Shared documents* are used to support collaboration of workgroup members by providing necessary information regarding joint activities, project tasks and shared processes in context of common project. Project team members (shared documents users) delve into *shared document storage for* reading or updating content of these documents. Traditionally projects and organizations have to create *shared document repository* (library) where all essential documents are organized and archived according to policy of shared documents management. Usually each of shared documents has a set of special attributes (owner, author, supervisor, ID, purpose etc) which facilitate document identification for better shared document editing, archiving, searching and management.
Today, when owing to modern computer-based technologies it is possible to use paper-free digital documents that are easy to create, edit and share – *shared document editing* and storing is not a laborious process anymore, because shared documents as well as shared document repository can be easily created and managed with a help of special software tools (that can be called *shared document editors*). The most widespread software products for shared documents editing are tools included into MS Office – MS Excel and Word. Documents created through these programs can be saved in files placed in a shared documents folder within LAN, so users from the same workgroup can access this shared document storage and work with their files.		Play Demo
	MS Excel has integrated collaboration capabilities (shared document Excel file can be concurrently accessed and edited by several users) while MS Word doesn't have means to allow concurrent accessing of the one shared document Word file. One of the possible shared document editors for sharing alphanumeric information is shared documents Google solution – it has means for concurrent reading and shared document editing, but these shared documents online are kept in format of inner Google shared document editor, and this text editor has only basic capabilities along with poor usability (in comparison with MS Word), so keeping serious shared documents in Google is not advisable so far.
The best way is to keep shared documents in appropriate special formats, like Word and Excel, but to arrange shared document repository with a help of software that works like shared documents sharepoint. Software that combines functions of shared documents online library with project management software is called VIP Task Manager. With a help of this client-server tool you can establish shared documents network where each project team member can access common database to plan, study and report own tasks with shared documents attached to them. This software has flexible system of access rights management, so you can set shared documents permissions for viewing and modifying content of tasks together with attached documents Read also a new article about process management - project management client-server software for Windows		Play Demo Download Trial Free Hosted Trial