Simple Collaboration Software

The definition: it is a basic practice when a workgroup of multiple people working within one organization’s environment (in the same office, using the same IT facilities) share their working plans, matters and tasks via existing computer-based means (for example sharing working files and electronic documents via the common local computer network, whether virtual or physical one). Reasoning from this definition we can say that software possesses the following business traits making it effective:

• It doesn’t need some additional software to work – no any additional servers and modules to be installed, or any additions to be bought – everything is delivered within a single setup file;
• Simple tool employs only easy methods to operate its interface and only easy-to-use functions that minimize number of possible errors and misuses;
• It begins simplifying life of a team very soon, without long-term trainings and adaptations, as far as every user is able to cope with its functionality himself/herself in shortest terms (through reading special tutorials on simple collaboration software );
• It can be installed and configured quickly – within several hours (several minutes to be spent for installation process and the rest of time can be utilized for adjusting its capabilities);
• That kind of software doesn’t need any complex maintenance and administration;

Specific example

VIP Task Manager is client-server solution for driving collaboration projects as it enables managing tasks and time across multiple business projects, activities and functions to be carried out. It stands for user collaboration online (in real-time regime) via LAN or over the Internet, so its setup includes both client (needs licensing) and server (free-of-charge) components. With a help of this tool you can do the following:

• Collaborate at project tasks;
• Collaborate at project timelines and calendars;
• Collaborate at shared documents;
• Collaborate at project’s time, costs, priorities and other business matters;
• Collaborate at project team’s roles, responsibilities, etc;
• Build up diagrams to visualize quality and measures of working activities;

You can install this software’s client applications at multiple computers to share the same database containing important information on tasks, project’s goals, team members, working instructions, and other project-related matters, making your project shared and contributed by a team of coordinated updaters (collaborating employees), so you (as a manager) will be enabled control the progress via interface of your app .