Staff planning software – Using three-step staff planning process

Recent researches conducted by independent agencies in the USA showed that almost half of small-sized and mid-sized enterprises face the problem of non-optimal allocation of employees due to improper organization of staff planning process. This problem results in insufficient and incomplete development of staff plan roster which is the basis for managing employees and assigning working hours. Often the problem becomes more aggravated when the enterprises do not use staff planning software to manage employees and allocate working hours efficiently. In this context, staff planning is the primary process on which management of the enterprises should be focused first of all. And staff planning software should be used to simplify this process and make it more efficient.

Staff planning process
Staff planning definition: Staff planning is a process aimed at developing strategies and policies that match supply of employees to availability of jobs at organizational or departmental level. Staff planning involves reviewing available human resources, identifying future requirements, and taking steps to ensure that supply of employees meets current demand. Staff planning process shouldn't be considered from just one angle, as it is a complex system. Such a system can be described as a three-step process:

Software for planning staff
To run the three-step process, staff planning software is required. Staff planning software is a solution that managers can use to create staff plan roster, use staff planning templates, and keep all information about the staff planning process in a single place (a database). An example of such software is VIP Task Manager.

VIP Task Manager uses a client-server platform and allows keeping information about staff rosters and job assignments in a single database. The software has the following staff planning tools:

• Resource List is a staff planning tool that allows adding user accounts to your database. The staff planning tool displays user accounts as a list, so you can use it to create staff plan rosters. You can set roles per user and specify user details.
• Task Tree is a staff planning tool which is perfect to develop staff plan templates and share staff plan examples. The staff planning tool allows using Permissions Panel to define user access level to information in your database.
• Task List is a staff planning tool that you can use to track tasks and job assignments. This staff planning tool helps monitor staff plans and staff planning templates. You can use Charts Panel to get a big-picture view of the staff planning process.
• Calendar is a staff planning tool that helps schedule and display jobs, tasks and events on multiple calendars.

VIP Task Manager has a free trial copy. You can download the 30-day free staff planning software from this website. The 30-day free staff planning software is available in two editions: Professional and Standard.