Task assignment system in project management

Assignment policy
The task assignment problem to human performers is a critical component in people-oriented business process management and project management. Typically, workflow management assigns tasks and work items by using special assignment policy that considers not only qualified resources to be assigned. For example, in emergency response situations, tasks need to be performed by human resources which are available immediately on-site, even if they do not meet all skill requirements. So assignment policy states that task should be allocated to those resources which are on-site and available for immediate problem solving. As practice shows, task assignment systems based on flexible assignment policies outperform the traditional assignment of tasks, and companies can benefit significantly from this novel task assignment policies.

Resolving assignment problem through creating assignment lists
Assignment list is a set of tasks and jobs with due dates and priorities assigned to a resource. Use of task assignment system makes it possible to design assignment list of varying complexity. The project manager could create the workflow of an entire project that consists of tasks, groups of tasks, and timeline that are linked to each other or simply a to-do assignment list. The flexibility of the task assignment system lies in the way the project manager can link together tasks in tree-like view assignment list or hierarchies based on priorities. The task assignment manager allows to resolve assignment problem by tracking and receiving reports from involved resources concerning the progress of the assignment status. The system should have automated features to notify and remind all participants in to-do assignment list about their responsibilities and designed deadlines.

VIP Task Manager is a task assignment system that combines all the features described. It is designed to manage assignment lists and to-do task lists in single or multiple projects.VIP Task Manager allows to schedule tasks and create project timeline by using Scheduler view. In order to track assignment status, this efficient task assignment system sends automatic notifications and reminders to concerned resources and builds task status reports.VIP Task Manager offers the following special features:

• Creation of task groups and subgroups. It is useful for managing a hierarchy of tasks in the same or multiple assignment lists
• Convenient To-do list view of task assignment manager that helps cope with multiple task assignment problems
• Specifying in detail what resources are responsible for what components of assignment list
• Receiving/sending automatic pop-up notifications and e-mail reminders to resources involved in assignment list
• Tracking of assignment status in real time through the interface of task assignment manager or through emailed task status messages
• An opportunity to build assignment status reports and apply auto-calculation of task duration
• Convenient timeline view that helps resolve time assignment problem
• Discussion and commenting of tasks and assignment problems
• Attaching files and giving links to necessary documents

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