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The term Management Dashboard defines a wide range of data reporting and visualization tools or dashboards that allow using various performance & efficiency measures to report on an enterprise’s ability to organize and coordinate its activities in accordance with certain policies and in achievement of pre-determined objectives. What is a Management Dashboard?
 
 
 
 
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Home » Solutions » Articles » Virtual team success factors, activities monitoring.
Virtual team success factors, activities monitoring.  

Virtual team success factors, activities monitoring.



 
 

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How to manage virtual team
in 3 minutes
How to manage virtual team  with VIP Task Manager Professional

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new CentriQS -15% OFF
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Virtual team is a team that consists of people working remotely from each other which collaborate with a help of modern technologies. Management specialists have defined factors that influence virtual teams and developed tips for virtual team coordinators and managers.

The basic factors of virtual team success are qualified individuals, commitment of team members and communication among them. These factors are the foundation of any group activity. The factors that can make a project given to a good team successful are clearly defined goals, access to resources, and a supportive environment. So team leader should build a business plan to include the team vision, purposes and goals. Another important factor of virtual team success is a high level of trust between team members.To be sure in your employees get to know the people as best as you can. Use email, phone interviews and video conferencing to get a better feel for them. Check employees' work references and employment history. Use team building methods to develop trust among the team. If it is possible (if team is not too much allocated geographically) allow the team members to get to know each other by arranging occasional face to face meetings. Otherwise use webcams and video conferencing. Make team members feel responsible for their part of common work. Results orientation is the method that will help to make people focused. Create work rules, performance metric (make tasks performance measurable), make team members clearly understand their tasks and priorities, set a timelines and let people know how they fit into the project. Monitor activities and progress, reward and recognize people for their accomplishments, make common work progress visible. Do not allow team members to disappear from your field of vision and do not distance yourself from the team, make everyone feel you keep the eye on them, be attentive to team members' issues and be in touch to solve these issues. In order to get a complete picture of activities and project performance require regular information updates from all team members. Have a calendar for each team member so that everyone can view their schedule. Let people communicate and consult each others, identify critical players to support the project (select people who can contribute their competencies to the project). Regularly discuss the negative and positive moments with your team.


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Turning back to factor of environment - of course today the best instrument of communication is Internet; there are a lot of software instruments that allow people to intercourse (e-mail, instant messengers, video-conferencing, etc). But virtual teams require management tool that allow to plan, track and report team members' tasks. VIP Task Manager is the software that creates collaborative environment, allows monitoring task performance and makes project progress visible for managers and team members. VIP Task Manager allows virtual team members to share their job results, documents, progress and issues. Virtual team coordinator can use Task Tree view and Scheduler to plan and track tasks of various team members. Tasks can be planned by such attributes as start and finish dates, priorities, due dates, durations, etc. Team coordinator can use Notes panel or Comments to add detailed instructions regarding task performance and use Attachments section to attach required files or documents, also this section can be used for attaching of task results. Tasks can be equipped with additional custom fields.

With a help of flexible notifications system VIP Task Manager can make any team member immediately aware of any events happened within the collaborative environment (if new tasks were assigned, if some tasks are completed, if some task attributes were changed and so on). You are able to analyze work performance with a help of various charts, create, print and store reports in the formats of MS Excel and HTML, so they can be easily posted on web-page and the whole team can see them.

Virtual team success factors, activities monitoring

VIP Task Manager is a groupware that can be used via LAN or Internet. In order to use VIP Task Manager it is enough to establish PC/server with static IP-address and make an easy installation on this server and on client machines. In this case virtual team members from all over the world will be able to connect the common database and plan, track and report their tasks in real time.

 

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new CentriQS -15% OFF
Business management software
for small & midsize enterprises

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VIP Task Manager
Task management software
for teams & small offices
Play Demo / Download

 
 
 
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