Program management solution

Program management solution is a software product helping organization to deploy and control processes related to implementing different organizational programs that are considered as projects comprising sets of tasks, phases, assignments, etc. Each robust organization aspires to reach a better efficiency and better standards in every aspect of its activity, but no really steady and systematic changes can be achieved with applying some quick actions, as really profound improvements can be obtained only by implementing in-depth long-term programs that will keep delivering different positive effects during a prolonged period of time (life cycle). Every business company needs to maintain a number of programs driving it to higher professional and industrial excellence.

All the stages (development, organization, initiation, controlling, and evaluation) can be managed with a help of effective program management solution (specific example of such a tool is VIP Task Manager). Let’s consider different processes employed to generate and put on track any organizational programme:

• Development – as soon as a decision to develop and implement some organizational program is made, it should be developed and planned (it may embrace developing of staff, participants, tasks, schedule, objectives, effects, and so on). This task can be undertaken by a wide cross-departmental and cross-functional team (depending on the scale and scope of the project). VIP Task Manager can be used to organize such a team of experts, to inter-communicate them in terms of their tasks, and to track progress over the actual process of development.
• Organization – when the project plan is ready, it should be deployed over the preformed organizational structure. Functionality of VIP Task Manager can be used to properly represent the plan and hierarchical structure of the program’s organization. This stage includes the following points:

1)      Presentation – everyone who is engaged into a program should be properly introduced to others and provided with a detailed explanation of his functions, tasks and duties. All policies should be explained and administratively regulated.

2)Documentation – the project, its plan, its reasons, tasks, desired effects and goals should be properly documented, so that all participants can resort to these regulations in order to retrieve essential information. VIP Task Manager enables sharing documents.

3)Trainings – all program participants and organizational stakeholders should be properly trained to become really profound managers of the functions delegated to them in terms of the solution they are involved in. VIP Task Manager is a shareware package that can be used for scheduling and tracking program management trainings. 

• Tracking – as far as implementing of any program should be accurately controlled to measure and qualify its success, that solution should include capabilities for reporting. VIP Task Manager is client-server software allowing measuring and supervising organizational programs explained in terms of smaller tasks and functions allocated over the long-term schedule of company’s & staff’s business activities, so that multiple team members engaged into this process can report their achievement in real-time regime.
• Evaluation – in order to qualify if the project is properly managed and implemented according to plan, and to know if it works as it was supposed, it is necessary to perform regular analysis. VIP Task Manager will help you to set up different expectations over the program implementation plan to track if particular work pieces satisfy the predefined time parameters, costs and other inputs. This shareware can be successfully used in small & medium organizations to measure and evaluate positive/negative effects produced by deploying organizational programs.