Resource management solutions

Resource management solutions include different kinds of computer-based systems which can be used for planning and operating the resources (time, money, people, equipment, facilities etc.) required for project performance or usual business activities. There is no need to tell how important correct allocation and management of resources is, because ineffective and short-sighted usage of given time, supplies, funds, assets and technologies can easily lead to serious troubles, including project scope creep and mismatching main project requirements, objectives, budget, target dates and quality.

That’s why qualified and coordinated activities are extremely important for successful accomplishment of any project or task. These activities are elements of the scheduling process which is a framework helping you to handle resources in an effective manner. The benefits include obtaining a better controllability over their usage so that effectiveness of resource allocation can be definitely evaluated and even a smallest unit of available resources couldn’t be spent without a positive effect. Basically this process includes the following stages with sub-procedures:

• Planning resources – this is the initial and critically important stage which includes composing a definite plan of how different resources are allocated and coordinated between pieces of work, within project’s timeline, so that every resource can be properly supported by other resources for delivering its products and outputs right on time, on budget and on quality. The procedures on this stage include planning HR, finances, infrastructure, equipment etc.
• Acquiring (organizing) resources – this is the stage when all the required resources should be engaged into the project’s inventory to be properly organized and integrated into effective infrastructure to fulfil their mission according to plan. Essential procedures on this stage are acquiring equipment, hiring employees, organizing and building infrastructure, activating cash-flows, etc.

• Maintaining resources – it is ongoing process of controlling resources usage to ensure that everything is going according to plan, so that if some ineffectiveness or defections are detected, the immediate remedial steps can be taken (for example some reserves can be put in operation), so consistency of project performance won’t be disordered.
• Disposing resources – after the project has been finished, it is necessary to replace resources from the process to change their status and redirect them to other working activities. On this stage the final evaluation of resources usage is performed to define if they were spent properly and to find out ways to better the work attitudes. 

Actually, we can say that overall process of handling business resources for driving some complex business activities is a particular resource management project (sub-project) which has a lot of its own essentials. For example, it may have special metrics to measure and identify effectiveness of equipment, labour, time and costs spent, etc. Such a project should be supported by a team where different specialists carry out their own duties in terms of different purposes (HR, assets, finances etc). Activities of such a group can be managed with a help of special system like the one represented below:

Resource management examples of shareware

VIP Task Manager allows planning and controlling project resources such as time, work, costs and personnel. With a help of this client-server program people can manage and coordinate their responsibilities including planning, tracking and reporting jobs they do, project objectives and outputs, deadlines and milestones. With a help of this tool people can apply their resource management techniques in practice, making their projects effectively running and delivering results appropriately.