Good project management software

Good project management software is a program that matches certain success criteria, nevertheless these criteria can differ from case to case. There are four main requirements which identify those tools:

• Usability – convenient and good-looking interface.
• Quality – insignificant number of “bugs”.
• Functionality – effective set of instruments.
• Reliability – safety of inputted data.

 In order to complete your project on time, on budget, meet high quality requirements, you should have not only a job plan (optimized, fully tested and approved), but also establish best practices for realizing this plan.

Good PM software is not an instrument which can do some kind of magic to transform a mediocre project plan into a good project plan with one click, but this is an instrument which can probably highlight weaknesses of your plan, help you in revising your plan to eliminate defections, support and facilitate applying your skills with new level of efficiency. Nice techniques and factors (which are considered below) are what actually create success of your project. In other words to reach success in your project you should have several basic things forming up a good plan (and of course good project management software should support all of them):

• planning – it is the best possible attitude to projecting, including things such as correctness in setting tasks, correctness in setting project scope, correctness in scheduling work, correctness in evaluating risks, correctness in setting quality requirements etc.

• structure – this is about manner of how your project is arranged within – who will work at it, how responsibilities are assigned to participants, how project roles are described and interrelated,  how working process will be driven and controlled, and many other things.
• manager – the chief person who leads and administers the whole working process. In order to become a good manager it is not enough to learn interesting books, but he should also have sufficient practical experience to know the industry well enough, he should know how to manage people (how to lead, motivate and supervise them, how to delegate and control tasks), to know how actually PM works and how to coordinate resources while performing the work towards project goals.

• Good project communication – this is about establishing communicational channels between people, both in theoretical and practical senses, so project participants can exchange their working data between different levels of managerial hierarchy, and also through its horizontal lines – to share different types of essential information, to communicate tasks to subordinates and to get feedbacks and reports from them.
• Good project documentation – all the project’s processes, facts, roles, goals, tasks, forms administrative structures and other related things should be properly documented, so all unclear areas can be fully eliminated. For example it is necessary to track project’s progress to know how well different objectives are achieved, for this purpose you need a good project report template which will assist reporters with focusing on data pieces you need to know first of all.  

 There are a lot of websites with articles and learning materials, telling you how to reach success in different aspects, giving you some examples to study and implement, however, deploying good project management software can surely boost up your productivity and provide you with considerable assistance. An example is VIP Task Manager that will facilitate your task planning, assigning and supervising within a team of multiple employees. With a help of this tool you can create layouts of UI to match needs of your project, manage tasks with setting multiple task attributes (time, costs, priorities etc), and track performance of your team in real-time.