Project Management Daily Activities

Project management daily work is full of routine tasks that may make the project manager really sick if they are not wisely delegated to a team of qualified and industrious assistants. In a case of large and intensive project to carry out, every new day delivers new challenges to handle and issue to resolve, so in order to sort out Scrum of incoming problems and other requests it is necessary for the project manager to delegate some tasks to someone who is competent enough to settle these questions. If the manager tries to control just every detail at the project on his own authority, he may just overstrain himself, so to avoid this, the project manager’s assistants are employed and appointed to certain authority enabling them to share responsibility with the project manager and other key stakeholders. Another aspect is implementing special software systems that create basis for productivity and facilitate different functions of the PM and their assistants. Good example of such a tool is VIP Task Manager that can be used to facilitate tasks of the project manager and his/her assistants. 

Let’s consider some activities that may need to be computerized:

• tasks – the routine may include a lot of small tasks that form up an intensive agenda to be properly shared and controlled to avoid missing any essential items: for example, some projects (reasoning from selected project management methodology) may require conducting the daily meetings to better guide the project execution (this could be a meeting where the whole team attending, or a meeting with selected executives), so such meetings should be accurately scheduled. VIP Task Manager allows using Calendar mode to set project’s timelines, schedules, and using Task List mode to display daily to-do lists.

•   planning – with a help of Task Tree mode of VIP Task Manager the executives can perform planning practice to outline the job as a tree-like hierarchal structure of interrelated components (tasks, task groups, etc). This powerful client-server project management daily planner allows you to share the same picture of tasks and assignments (the plan) between the team of collaborating specialists, so everyone there can observe the same workflow. 

•   progress – with a help of VIP Task Manager you may regularly control daily progress over the project, so all the progress’s elements can be properly evaluated and used for needs of PM. In other words you can obtain a project management daily status (report) on tasks explained in terms of their major parameters – grade of completeness, costs, time, etc.

•   report – in order to undertake qualitative controls over the project’s matters you need tracking the productivity and achievements over the project’s employees to control their rates – performance indicators on productivity and other success measures that need to be analyzed and investigated (in a case of failing to reach certain level of success). VIP Task Manager can work as a daily log of activities (a database of tasks) to enable the manager delving into such a stored information to figure out how well his employees cope with their assignments. For this purpose, templates can be designed in the Task List mode to provide the supervisors with the most suitable layout of task attributes, grouping by certain task parameters, and filters settings to regulate the content of what needs to be displayed.