Project management events

The difference between “project management events” and “event project management”:

Project management events are appointments on the project timeline, which aren’t produced directly by efforts of the project team, or which aren’t directly connected to output created by them. The dates and purpose are usually predefined, or in other words the process of project management event planning is usually performed beforehand, on the phase of general project planning, but actual dates may vary due to some conditions. Usually, they have supportive or controlling significance, for example it can be a facilitating meeting on some project specifics, or project meeting to report and discuss totals by certain stage, and so on. It is a special sub-strategy which is aspired to achieve the maximum of sense from minimized as much as possible total duration of all meetings, so project participants can have the maximum of working hours against time spent on meetings. The effectiveness and result of each project meeting strongly depends on a capability of each specific project event manager to hold it in the best way.

Event project management is the application of project management techniques and instruments to the arrangement and development of different public events. It has much in common, so actually it is not strange when methodologies of projecting are applied to the organization of different concerts, conferences, festivals, marketing events etc. The objectives are focused on specifics and essentials such as defining the event purpose, conception, target audience, impact, carrying out logistics, coordinating administrative assistants, carrying out PR, analyzing post-event returns on investments and so on. All these things included into “project event management” and “event project management” can be taken under better control with a help of special software products like ones considered in paragraph below. 

Software solutions for PM and event management:

There are computer-based tools, for example  the Microsoft    toolset includes MS Excel for managing financial spreadsheets, MS Outlook for operating with tasks, and MS Project for complex management on timelines, risks etc. As you can see MS Project events management package is quite excessive for small companies and those who don’t need very professional project management capabilities like appraising risks etc.

 There is suitable alternative to expensive Microsoft project event templates and tools. VIP Task Manager is a system which is a good solution for small and medium companies that need to mange different kinds of events. This client-server software features three electronic templates (Task List, Task Tree, Calendar) which can be used for different purposes – for project timeline planning, for projecting public events in terms of smaller tasks, for setting up and controlling assignments, for making and sharing schedules, agendas and employee timetables.