Project management process

Appropriate implementation of project management process is the guarantee that deliverables of your project will be produced and expectations of stakeholders will be met. A brief description of PM framework is given in the following below overview. By reading this overview , you will gain an understanding of the process, its steps and required software.

The process can be managed by using common model that shows the steps required for taking a project through its life-cycle. These steps are listed below:

• Conceptualization – when an idea for your new project is developed and all people and organizations which are going to participate in the project are involved in project initiating activities. At this phase an initial outline is due to be developed.
• Goals and objectives – when your manager communicates with stakeholders (sponsors and customers) to identify their expectations as to deliverables, and then to set goals and objectives. The manager prepares a presentation to show stakeholders what goals and objectives have been set.
• Team assembling – when the project manager decides on members of your team and assigns initial roles and responsibilities. The project manager in cooperation with the project team identifies requirements as to developing and delivering the product. Project requirements will be added in initial PM documentation .
• Developing Work Breakdown Structure (WBS) – at this phase, the project manager develops a WBS that is consistent with the project scope and requirements.

• Risk and change management – when all threats and ways for using opportunities are identified, so project manager can develop risk mitigation strategies, identify project management process improvement steps, and create action plans to react to changes.
• Project reporting – when project managers creates project management process document reports to provide project stakeholders with an overview of project achievements and status of project deliverables. Project management process diagrams and charts are also used to make a graph view of project activities.
• Project closure – when the project manager finalizes the project by closing channels of communication and interactions between project participants, adjusting any existing project management process area issues, and archiving project documentation.

The listed steps are common so you can customize them and add new steps according to requirements of your project. You should use PM process software to take your project through all required steps. VIP Task Manager is an example of such software.

VIP Task Manager features such tools as Task Tree, Task List, Scheduler and Resource List to allow you to manage PM work flows from the very beginning through the end. The software uses a client-server technology that supports group collaboration and document sharing.