Project management scope

It is not so easy to give a strict project management scope definition as different authors and experts formulate it in different manners, however, the most common definition may sound like this: it characterizes and specifies the content and scale of work that should be accomplished to deliver results or products that match certain predefined requirements.

Project management scope can be used to facilitate process of elaborating the scope for typical or recurring projects, as it is a pattern including standard elements necessary to specify in terms of project size, character, goals and requirements. Such a project management scope template may include different components describing what is included into the project and what it is supposed to accomplish, along with the resources (time, money, technologies and people) that should be engaged into work to achieve these objectives. If to say in a more specified way, work statement template may include the charter, owner, sponsors, and stakeholders, problem statement, the goals, objectives, and requirements, milestones, description of what is definitely out of the scope, estimates, and some other things.

When performing job planning practice, project mangers have to design and adjust project management scope triangle which is a paradigm including three interrelated project matters: quality, time and costs. This triangle model symbolizes interdependence of these three essential elements and trade-offs you need to handle between them in a case of change. In other words, any change implemented into one dimension of the scope triangle brings changes into two other dimensions, causing serious change of the whole scope.

That’s why one of the main  scope baselines is accurate controlling over the project scope creep which is a change or growth of project scope as the project progresses. Such a system of project management scope control stands for preventing the scope from involving some unnecessary, impractical or irrelevant things which will lead to different defections, delays and resources overruns. One of the main ways to avoid problems coming from wrong project scope management is to implement formal  verification process where you require a change to be communicated to the stakeholders for formal acceptance and agreeing with the completed and associated deliverables.

Project scope and all the related matters can be managed with a help of software systems. For example VIP Task Manager is client-server software which can be used for managing project tasks, objectives and documents. For example, this tool can be used for creating and sharing files and document templates explained in terms of one-by-one tasks which should be completed in order of composing a job example. With a help of this multi-user instrument you can determine your projects in terms of quality, time, costs and other essential parameters. This software can be easily deployed over your corporate network, so that people collaborating though this virtual network can easily communicate their feedbacks and reports on observance of the project management scope, schedule, cost and resources.